Wedding budget tracker
Estimated vs actual, with every due date
- Estimated, actual, paid and balance for every category
- Deposits and balances with the date each one is due
- Due dates sent to your own calendar, with an alert
- Works offlineNo account or sign-in
- Records stay on your deviceNothing is uploaded
- Any modern browserChrome, Edge, Safari or Firefox
- Backup and restoreMove to a new device any time
Wedding Planner
Budget tracker with payment due dates, guest list, seating chart and checklist on one dashboard. No formulas to break, no subscription.
- Dashboard
- Budget tracker
- Payment due dates
- Guest list
- RSVP tracker
- 7 more tools
$24.99One-time purchase
No subscription. Pay once and keep it.
Checkout by Paddle. Tax is added where it applies, and you download straight after paying.
- 2.1 MB zip
- PDF guide
- Sample data
Made for Engaged couples planning their own wedding — one couple, one wedding — who want the budget, the guest list, the seating plan, the vendors and the checklist in one place instead of a tangle of spreadsheet tabs
What Wedding Planner does
The wedding budget with every payment due date, the guest list and RSVPs, a seating chart built from it, the vendors and a checklist that moves with your date — one offline app, no formulas to break.
Guest list & RSVP tracker
Every RSVP and meal, in one guest list
- Addresses, RSVPs, meals, tables and gifts
- Record replies household by household as cards arrive
- Built for hundreds of guests — import yours from a CSV
Seating chart
A seating plan built from your guest list
- Drag guests onto tables, each with its own capacity
- Keep-apart notes checked every time a seat changes
- “Seat the rest for me” keeps households together
Wedding checklist
Change the date, and the checklist moves
- 62 tasks from a year out to after the day
- Every task dated from your wedding day
- Move one task, or spread the overdue ones over two weeks
Vendor tracker
Compare quotes, then book in one step
- Quotes side by side against your own estimate
- Booking sets up the deposit and the balance
- Contacts, contracts and what is still owed
Printouts for the venue
Hand the venue a proper seating chart
- Guest list, seating chart, vendor contacts, run sheet
- Meal numbers and dietary needs for the caterer
- Headed with your names, clean in black and white
12 tools in one app
For one couple and one wedding: the dashboard, budget tracker, guest list, seating chart and vendor tracker a spreadsheet planner promises — without the formulas.
- DashboardCountdown and what is next
- Budget trackerEstimated vs actual
- Payment due datesDeposits and balances
- Guest listAddresses, gifts, thank-yous
- RSVP trackerMeals and plus-ones
- Seating chartBuilt from the guest list
- ChecklistMoves with your date
- Vendor trackerCompare quotes, then book
- Day-of timelineThe run sheet, hour by hour
- Registry & honeymoonGifts and bookings
- Packing listsDay bag to suitcase
- PrintoutsFor the venue and caterer
No formulas to break. No subscription.
Spreadsheet templates break the day a formula gets typed over, and planning sites want an account. This one opens from a double-click, works offline and keeps your guest list on your own device.
- Windows, Mac, iPad, Android
- Dark mode
- Download & unzipGet the file instantly right after checkout and unzip it anywhere: desktop, USB drive or cloud folder.
- Open index.htmlDouble-click to open in Chrome, Edge, Safari or Firefox. It works without internet from then on.
- Make it yoursExplore the sample wedding, then put in your names, your date and your guests. Back up with one click.
Before you buy
What it needs, and what it does not do.
Wedding Planner is an offline app from ColadoSystems that runs in your web browser from a folder on your own device. It costs $24.99 once, with no subscription and no account, and includes 12 tools, sample data to explore and a PDF guide. Your records stay on your device and are never uploaded.
- Runs in
- A current version of Chrome, Edge, Safari or Firefox, on a computer, tablet or phone.
- Internet
- Only to download it. After that it works with the Wi-Fi off.
- Your records
- Saved in the browser on this device. They are not encrypted and do not sync between devices, so anyone who can use the device can open them.
- Backups
- Save a backup file from the app whenever you like. Restore it to recover or to move to another device.
- Users
- Made for one person on one device. It is not a shared, multi-user system.
- Download
- A zip file under 3 MB with the app and its PDF guide.
- License
- For your own business or household. Not for resale. Read the license
Questions
Something else? Email us and we'll answer before you buy.
Where is my data stored? Is it private?
Everything is saved inside your browser on this device. Nothing is uploaded and there is no account, so no company holds a copy of your wedding records. They are not encrypted, though: anyone who can use this device and browser can open them, so keep the device locked. Download a backup regularly (Settings → Data & backup → Back up now) and keep it somewhere as safe as the records themselves.
Does it work without internet?
Yes. Open index.html and it runs fully offline. You can also host the folder on any website and choose “Install app” in Chrome or Edge to get a desktop or phone icon that works offline.
Can I use it on my phone or iPad?
Yes. The layout adapts to phones and tablets with a bottom navigation bar. Each device keeps its own data, so use Back up / Restore to move records between devices.
How do I start fresh after trying the sample data?
Go to Settings → Data & backup → Erase records. Every sample record is removed, and so are the sample couple’s names, wedding date and budget, so nothing of theirs ends up on your printouts. Your other settings are kept.
Is this for wedding planners with several clients?
No. It is for one couple planning one wedding. There are no clients, no invoices and no pipeline of events in it. If you plan weddings for other people as a business, our event planning system is built for that.
How do payment reminders work if the app is offline?
The app cannot send notifications, so it hands the dates to your own calendar instead. “Calendar reminders” on the dashboard (or “Download calendar reminders” on Payments due) saves a calendar file with every unpaid payment and every open task that has a date. Open it on your phone or computer and each one lands in your calendar with an alert a few days before. Download a fresh file whenever the dates change. Overdue payments are also shown in red on the dashboard and counted in the menu.
What happens to the checklist if our date changes?
Change the date under Settings → Your wedding and every task moves with it, because each one is stored as “so many days before or after the wedding”, not as a fixed date. A task you have pinned to a fixed date stays where it is.
How many guests can it hold?
It is built for several hundred. The guest list pages through 10, 25, 50 or 100 rows at a time, and the seating plan stays quick with 300 guests at 30 tables.
How are plus-ones, children and babies counted?
A plus-one belongs to the guest who was invited with them, with their own name and meal, and takes a seat at the same table. Children are guests in their own right with their own meal. A guest marked as a baby takes no seat and no meal, and is counted separately on the meal numbers so the caterer can plan a high chair.
Can both of us use it?
Each device keeps its own copy of the records, so there is no live sync between two phones. Most couples keep it on one laptop and print what the other needs, or move the records between devices with Back up now and Restore.
Need more than one?
The life events bundle has every system in this category for one price.
Life events bundle
Weddings, final wishes, funerals and the emergency binder, planned with care.
$69.99for 4 systems, $89.96 if bought one by one
You save $19
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